Pre-launch · inviting a small founding cohort of agencies
Buying decisions you can stand behind, with the team you have.
Aequa keeps your plans, pipeline and contract register in one place, for small and merging New Zealand agencies. When you go back to market, it ranks the routes, with the pros and cons of each. Your people decide.
The problem
Same Rules as a big ministry. A fraction of the people.
The same Rules
The Government Procurement Rules ask the same of a two-person team as of a large ministry: thresholds, notices, award notices and contract management.
Source: procurement.govt.nz
Registers multiply
When agencies merge, each brings its own register, often a spreadsheet. The same service can end up under two contracts with different expiry dates.
Contract management slips
The work after award is often the first to give. Across agencies of all sizes, the Auditor-General found 61% of the 150 procurements it looked at needed to improve their contract management.
Source: Office of the Auditor-General, audit support work mid-2019 to mid-2022
How it works
One place, from plan to contract.
Four steps, drawn from the product on a fictional agency with synthetic data. A walkthrough shows the real screens on example data.
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Step 1
Every package, from plan to contract, on one dashboard.
Plans and procurements under way sit in one pipeline beside your contract register, so the whole team can see what is being bought, where it's up to and what it's worth.
Sample procurement packages with stage, value and owner Package Stage Value Facilities maintenance, combinedPlan PL-0112 Planning $2.33m Fleet leasingPlan PL-0108 Preparation $640k Service deskRFP-0031 Bidding $1.10m Print and mailRFQ-0027 Evaluation $180k 4 of 13 packagesFictional agency -
Step 2
Renewals surface early, in time to plan.
The dashboard lists contracts due to expire in the next 90 days, including ones inherited from former agencies, so there's time to plan one approach to market.
Aequa lists the contracts. Your team decides whether two of them are the same need.
Sample contracts due to expire, with supplier, expiry date and days remaining Contract Expires Days left Office cleaningCL-007 23 Oct 2026 21 Facilities maintenanceFM-014 · former agency A 15 Dec 2026 74 Facilities maintenanceFM-022 · former agency B 29 Dec 2026 88 Two facilities contracts, two former agencies, two weeks apartFictional agency -
Step 3
It ranks the routes, with the pros and cons of each.
When you go back to market, Analyse ranks the routes against set rules, with the pros and cons of each. If you want more, you can ask the AI for advice on the result; that part is generated and advisory.
A sample. The agency, the panel and the figures are fictional.
Ranked 1 · best fitOpen market RFP
- One contract for one service across both sites
- Tests the market for the combined need
- Longer: at least 20 clear business days for responses
Ranked 2Agency facilities panel
- Faster to run
- Suppliers already appointed
- Only two panel members cover both sites
Ranked 3Extend both contracts
- No change this year
- Keeps two contracts for one service
- Depends on each contract's extension terms
Meets or exceeds the $100,000 threshold (Rule 7). If you go to market, advertise openly on GETS (Rule 10) unless an exemption applies.
Ranked by set rules · advisoryYour team decides -
Step 4
Your people decide.
Your officials choose the route and approve it through your own delegations. Changes to plans are recorded in an audit trail: who changed what, and when.
- A. Tamatea changed PL-0112 status from Draft to For approval
- A. Tamatea changed PL-0112 approach from none to Open market RFP
- A. Tamatea changed PL-0112 estimated value from $2,180,000 to $2,325,000
- J. Ellis created plan PL-0112
Newest first · fictional peopleSynthetic data
So when audit or an Official Information Act request asks, the record shows what changed, who changed it, and when.
The pipeline, the contract register, the routes that were ranked and the audit trail sit in one place, so the answer starts from the record.
Straight answers
What buyers ask us first.
Pre-launch means some answers are still being settled. Where that's the case, we say so.
Who else uses it?
No agency yet. Aequa is pre-launch, and we're inviting a small founding cohort of New Zealand agencies to paid pilots. That's why a walkthrough uses example data, not yours.
Your records won't depend on us: data return and exit terms will be written into every contract.
Status pre-launchChecked 2 Oct 2026
What does it cost, and how would we buy it?
Pilots are paid, fixed-fee and time-boxed. We quote the whole-of-life value, including any options, and you buy through your normal process. Data return and exit terms will be written into the contract.
Pricing quoted per agencyChecked 2 Oct 2026
Where does our data go?
Production hosting isn't final, and we'll publish the hosting location before any agency data goes in. Three features use an AI model: advice on a route, strategy papers and the assistant. The route ranking itself uses set rules, not AI. What you enter in those goes to the AI provider you choose, using your own key. Before any pilot, we're removing a default provider the system uses when no key is set.
No agency data goes in until your security and AI risk assessment is complete.
More AI use · Security statusChecked 2 Oct 2026
Isn't Procure Connect doing this already?
Procure Connect is where you buy from the all-of-government panels on it, and Rule 38.3 requires you to use it for those. Aequa is for your own plans, pipeline and contract register. It doesn't connect to Procure Connect today.
Source Rule 38.3, procurement.govt.nz
Why not a register in our own Microsoft 365?
You can, and a well-kept register is a good start. Aequa keeps plans, the pipeline and contracts in one place over time, with the routes ranked at planning and an audit trail of changes to plans beside the register.
Who's accountable if a recommendation is wrong?
Your officials, as now. Aequa sets out options and recommends; it doesn't approve anything. Your team makes the call through your own delegations, and the audit trail shows who changed a plan, and when.
Who's behind it?
Aequa is built in Wellington by Nic Keating and a small founding team. You contract with Kyt Services NZ Limited (NZBN 9429052956546). We'll introduce the full team here when our conflicts declaration is published.
Contact nic@kyt.nz
- Rule 7The Rules apply. The value meets or exceeds the $100,000 threshold.
- Rule 8Weight economic benefit to New Zealand at 10% or more.
- Rule 10Advertise openly on GETS unless an exemption applies.
- Rule 16Allow at least 20 clear business days for responses.
- Rule 32Publish a contract award notice within 30 business days of signing.
See it on example data.
Twenty minutes with Nic Keating, founder. Example data, nothing from your systems. We reply within one working day.
Or email nic@kyt.nz